Disconnected invoice checks
- Repeated invoice data entry
- Manual purchase-order search
- Line-by-line comparison
- Email-based approval follow-up
Accounts payable
Process invoices with every important check built in.
Extract invoice information, validate it against purchase orders and supporting records, identify exceptions, and route approval before ERP posting.
PAccounts payable workspace
Validation active{ }Validation result
98.7%- Supplier
- Northstar Supply ✓
- Invoice number
- INV-1048 ✓
- Purchase order
- PO-7724 ✓
- Invoice total
- AED 24,850 ✓
✓Supplier matched✓PO is valid!Quantity review
Exception foundRoute to AP reviewer →
✓Line-item extraction✓PO validation✓Duplicate detection✓Approval before posting
The operational challenge
Move AP teams from data entry to exception decisions.
Invoice processing often requires teams to enter fields manually, find the correct purchase order, compare line items, collect supporting records and coordinate approval by email.
Paptra structures the invoice and supporting data first, allowing reviewers to focus on discrepancies and final decisions.
Controlled exception workflow
- Structured invoice information
- Automated PO and record validation
- Clearly grouped exceptions
- Review before ERP posting
Invoice workflow
From invoice intake to approved ERP output.
Each stage adds structure and control while preserving a clear path back to the source document and reviewer decision.
- 01
Receive
Collect invoices and supporting records.
- 02
Classify
Identify invoice type and workflow.
- 03
Extract
Capture fields and line items.
- 04
Match
Compare PO and supporting records.
- 05
Detect
Identify mismatches and duplicates.
- 06
Approve
Route review to the right person.
- 07
Post
Prepare approved ERP output.
Invoice extraction
Capture the fields and line items AP teams need.
Paptra converts the source invoice into structured information while keeping each extracted value connected to its document context.
SupplierInvoice numberInvoice datePO numberQuantityUnit priceTaxCurrencyTotal amountLine items
supplier_nameNorthstar Industrial
invoice_numberINV-1048
purchase_orderPO-7724
currencyAED
total_amount24850.00
Three-way validation
Compare the invoice with the records behind it.
Bring invoice details, purchase-order commitments and supporting receipt information into one validation view.
INV
INV-1048Northstar Industrial
- Quantity
- 24
- Unit price
- AED 775
- Total
- AED 24,850
PO
PO-7724Approved order
- Quantity
- 25
- Unit price
- AED 775
- Limit
- AED 25,625
GR
GR-3094Warehouse receipt
- Received
- 24
- Condition
- Accepted
- Date
- 11 Aug
Review requiredPO quantity differs from invoice and receipt
Invoice and receipt agree on 24 units. Purchase order contains 25.
✓Supplier match✓PO validity!Quantity match✓Price match✓Tax check✓Currency match✓Total calculation
Exception handling
Put every invoice problem in context.
Reviewers see the source values, supporting records and reason for each exception before choosing the next action.
Price mismatch
The invoice price differs from the approved purchase-order price.
Compare · Explain · ApproveQuantity mismatch
Invoiced quantity does not agree with the order or received quantity.
Check receipt · Adjust · ReturnDuplicate invoice
Supplier, number, amount or document similarity indicates a possible duplicate.
Compare · Confirm · BlockInvalid PO
The purchase-order number is missing, closed or not found in available records.
Search · Correct · RouteMissing support
A receipt, approval or other required supporting record is not available.
Request · Hold · ResumeTax or total discrepancy
Tax, currency or calculated totals do not match configured expectations.
Recalculate · Review · ResolveDuplicate detection
Compare more than the invoice number.
Paptra can bring multiple signals together to flag a possible duplicate for reviewer confirmation.
- Supplier identity
- Invoice number and date
- Amount and currency
- Purchase-order reference
- Document similarity
Invoice AINV-1048Northstar IndustrialAED 24,850
Possible duplicateReview
Invoice BINV-1048-ANorthstar IndustrialAED 24,850
✓Supplier✓Amount✓PO reference!Invoice number
Human approval
Keep AP reviewers responsible for final posting.
Paptra structures the evidence and proposed outcome while authorized users decide whether to approve, reject or return the invoice.
- Invoice and PO shown together
- Exception reason explained
- Correctable extracted values
- Decision recorded before posting
Approved output
Send clean invoice information forward.
Approved output can support the organization’s ERP posting, reporting and document-retention process.
Structured invoice record
Reviewed header fields, line items, totals and supporting references.
Approval and exception trail
Validation results, reviewer decisions and resolved discrepancies.
ERP-ready output
Approved posting information through SAP, Tally, another ERP or an agreed API integration.
Common questions
Invoice automation FAQs.
Final processing behavior depends on document layouts, validation rules, supporting records and ERP access.
View all FAQs →Can Paptra extract invoice line items?+
The planned capability includes invoice header fields and line-item information such as quantity, price, tax, currency and totals.
How does purchase-order matching work?+
Extracted invoice values can be compared with available purchase-order and supporting-record data using configured validation rules.
Can Paptra detect duplicate invoices?+
Potential duplicates can be flagged using invoice identifiers and related signals for a reviewer to confirm.
Can reviewers correct extracted information?+
The review experience is intended to keep users in control of corrections, exceptions and approval decisions.
Does Paptra post directly to the ERP?+
Approved posting can be supported according to the available ERP integration and the organization’s control requirements.
Discuss your AP workflow
Bring your invoice, PO and approval rules.
The Paptra team can review your document formats, exception policies, supporting records and ERP requirements.