Finance operations

Bank reconciliation without the spreadsheet chase.

Compare bank statements with ERP account books or general ledgers, identify matched and unmatched transactions, and move reviewed results toward reporting or posting.

Book a Reconciliation Demo See the Workflow
PReconciliation workspace
August 2026
Statement entries1,248
Ledger records1,243
Auto-matched1,219
Needs review29
Bank statement
12 AUGTRX-88214Supplier payment-24,850.00
12 AUGTRX-88219Customer receipt+18,200.00
13 AUGTRX-88237Bank service charge-125.00
General ledger
12 AUGGL-4481Northstar invoice-24,850.00
12 AUGGL-4485Receivables entry+18,200.00
—No record foundCreate or review entry—
Matching complete29 exceptions routed for review →
✓Human review before posting✓Multiple input formats✓Rule and fuzzy matching✓Reviewed BRS output

The operational challenge

Turn reconciliation into exception management.

Traditional reconciliation requires finance teams to compare statement lines with account-book or general-ledger records, investigate differences and manually assemble a final report.

Paptra performs the first comparison, groups exceptions and keeps reviewers focused on decisions that require judgement.

Before

Manual line-by-line comparison

  • Multiple files and formats
  • Repeated spreadsheet searching
  • Unstructured exception notes
  • Slow review and reporting
With Paptra

Reviewed exception workflow

  • Normalized statement and ledger data
  • Automated matching criteria
  • Grouped, explainable exceptions
  • Approved reconciliation output

Reconciliation workflow

From statement intake to reviewed BRS.

Paptra structures both sides of the reconciliation, applies matching logic and keeps exceptions visible until they are resolved.

  1. 01
    ↓

    Receive

    Collect bank statements and ERP records through files, scans or APIs.

  2. 02
    ▦

    Normalize

    Convert different layouts and formats into a consistent transaction structure.

  3. 03
    ⇄

    Match

    Compare statement and ledger entries using exact and fuzzy criteria.

  4. 04
    !

    Classify

    Group unmatched records by exception type and likely next action.

  5. 05
    ✓

    Review

    Finance users investigate, resolve and approve proposed outcomes.

  6. 06
    ↗

    Deliver

    Produce reviewed reconciliation results, reports or approved ERP updates.

Matching intelligence

Compare more than amount and date.

Paptra can combine multiple transaction attributes to find likely matches while preserving the reason and confidence behind each result.

AmountDateReferenceTransaction IDCheque numberNarrationFuzzy matching
Bank statementTRX-88214
Amount
AED 24,850
Date
12 Aug
Reference
NS-1048
Narration
Northstar Supply
General ledgerGL-4481
Amount
AED 24,850
Date
12 Aug
Reference
INV-1048
Narration
Northstar Industrial

Exception handling

Make every difference easier to investigate.

Exceptions are grouped with the relevant records and context so finance teams can move from searching to resolving.

01
?

Missing entries

A transaction exists on one side of the reconciliation but no corresponding record is found.

Review source · Create entry · Link record
02
FEE

Bank charges

Fees or charges appear on the bank statement without a corresponding ledger entry.

Classify · Review · Prepare posting
03
Ⅱ

Duplicates

Repeated references, amounts or transaction identifiers indicate a possible duplicate.

Compare records · Confirm · Resolve
04
±

Amount differences

Related entries are found, but their statement and ledger amounts do not agree.

Explain variance · Adjust · Approve
05
◷

Timing differences

Transactions match in context but fall into different posting or clearing periods.

Identify timing · Carry forward · Review

Human review

Keep finance teams responsible for final decisions.

Paptra proposes matches and groups exceptions, but finance reviewers remain responsible for approving reconciliation results and system actions.

  • Relevant records shown together
  • Suggested reason and next action
  • Approval before ERP posting
  • Traceable reconciliation decisions

Reviewed output

Finish with results your team can use.

The final output depends on the organization’s review, reporting and integration requirements.

01

Reconciliation results

A reviewed view of matched, unmatched and resolved transactions.

02

BRS report

A bank-reconciliation report prepared from approved review outcomes.

03

Approved ERP actions

Reviewed posting information or system updates through the agreed integration.

Common questions

Bank reconciliation FAQs.

Implementation details depend on source formats, matching rules, ERP access and review requirements.

View all FAQs →
Which bank-statement formats can Paptra receive?+

The planned inputs include PDF, Excel, CSV, scanned statements and bank APIs. Final support should be confirmed during solution discovery.

Which ERP records are used for matching?+

Paptra compares statement transactions with an account book or general ledger supplied from the organization’s ERP or finance system.

Can reviewers change a proposed match?+

The workflow is designed to keep finance users in control of exception resolution and approval before final reporting or posting.

Does Paptra post directly to the ERP?+

Approved ERP posting can be supported according to the available integration and the organization’s control requirements.

Discuss your reconciliation

Bring your statement, ledger and matching rules.

The Paptra team can review your formats, exception categories, approval process and ERP requirements.

Book a Demo →Contact the Team